By-Laws
Maplewood Men's Golf Club
Article
I - Executive Committee
1.
The Executive Committee shall
meet at least monthly in regular session and dispose of such business as may
properly come before it. All
proceedings of the Executive Committee shall be governed by Roberts Rules of
Order.
2.
Any elected officer is empowered
to call the Executive Committee into special session whenever the business of
such committee is of sufficient importance in his judgment as to justify such a
session, provided that all members of the Executive Committee be given due
notification.
3.
The minutes of the meetings of
the Executive Committee shall be read at the next regular meeting of the club
and any exceptions by a member to any such action shall be cause for review of
the action by the membership of the club.
4.
Four members of the Executive
Committee shall constitute a quorum. It
shall require a majority vote of the members of the committee present to
transact business.
Article
II - President
1.
The President shall preside at all meetings of the club and of the
Executive Committee. He shall
perform all other
duties usually devolving upon the Chief Officer of an organization and
shall also be empowered to perform all
duties of other officers during their absence.
He shall remain as an advisor to the Executive Committee until such
time as there is a more recent past President in the active membership of
the club.
Article
III - Vice President
1.
The Vice President, in the
absence or disability of the President, shall perform the duties of the latter.
Article
IV - Secretary/Treasurer
1.
As Secretary he shall keep a
record of all meetings of the club and of the Executive Committee, and shall
prepare the same for permanent record in a book kept for that purpose, and shall
at each regular meeting read the minutes of the previous meeting and such
meetings of the Executive Committee as may be held, and make such corrections as
may be allowed.
2.
The Secretary under the
direction of the President, cause notice to be given of all meetings.
3.
The Secretary shall keep a
complete record of the membership of the club.
4.
As Treasurer he shall receive
and disburse all club funds as authorized by the executive committee within its
power or by the club. He shall keep
a record of all receipts of money and when disbursements are made.
He shall enter or record in a book kept for that purpose the amount of
such expenditures and the purpose for which used, and shall file and preserve a
voucher for the same. He shall
prepare all checks or vouchers and sign same.
5.
As Treasurer he shall render to
the Executive Committee at the end of each month a record of all receipts and
expenditures made by him during the preceding month, and at all times shall keep
his books in readiness for the auditing of his accounts by the Executive
Committee. He shall make an annual
report to the club of all receipts and expenditures of the preceding year.
The Financial records shall be available for information of members upon
request.
Article
V - Tournament Chairman
1.
The Tournament Chairman shall
establish and supervise all tournaments and competition held for the pleasure
and interest of the members of this club and, further, shall supervise the
proper completion of said tournaments and competitions.
2.
The Tournament Chairman shall
arrange and secure proper participation by members of this club in inter-club
matches with other Golf Associations, Clubs or Organizations.
Article
VI - Handicap Chairman
1.
The handicap chairman shall be
responsible for maintaining the GHIN handicap system for each member of the
club.
2.
The handicap chairman shall
maintain and prominently display the current handicap for each member of the
club. The handicaps shall be updated
at periodic intervals, as to coincide with the GHIN handicap system.
3.
The handicap chairman shall
maintain a handicap record for each member and shall make these records
available for inspection upon request by any member in good standing.
Article
VII - Trustees
1.
The Trustees shall be responsible for periodically auditing the Financial
records of the club and perform those
surveillance tasks deemed appropriate to detect deficiencies of the
club operations.
Article
VIII – Rules Chairman
1.
The rules chairman shall assist in creating a fair playing field for all
members. He shall work with the
executive
committee and the Head Golf Professional in establishing local rules that
make it fair for all. He shall also
work with
the Tournmant Chairman in setting up
the rules for each competition, although the Tournament Chairman’s decisions
are final.
Article
IX - Membership Privileges
1.
A member in good standing shall
be eligible to participate in all functions of the club, along with all
tournaments and competition for which he meets the handicap requirements and
special eligibility requirements established by the tournament chairman.
2.
A member who has a grievance
against a rule or decision made by a club officer shall submit his grievance to
the executive committee. The
executive committee shall investigate the grievance, determine its validity and
initiate corrective action as required. The
ruling of the executive committee shall be considered final.
Article
X - Meetings
1.
Meetings of the club shall be
held at the Maplewood Golf Club Facility, unless, in the case of
emergency or convenience, the executive committee designates some other
place of meeting.
2.
A regular meeting of the club
shall be held on the first Monday of every month.
The meeting shall be called to order at 6:00p.m..
A regular meeting of the club may be dispensed with or rescheduled only
by special action of the club at a regularly scheduled meeting.
3.
Special meetings of the club may
be called at any time by the President, The Executive Committee, or upon written
notice of any ten members of the club. Notice
of a special meeting shall be provided to the membership at least one week prior
to holding such meeting.
4.
A quorum shall exist at any
regular meeting or special meeting of the club before any business may be
transacted. A quorum shall exist
when at least ten members are present.
5.
The following shall be the order
of business at meetings of the club.
a. Reading of
the minutes from the previous meeting.
b. Committee reports.
c. Unfinished Business.
d. New Business and correspondence.
e. The good of the good of the club or association.
The membership shall be permitted to make
suggestions
of any kind, character or description.
6.
The rules procedure at any
meeting of the club shall be those set forth in Roberts Rules of Order, except
as they may conflict with the provisions of any article of the Constitution or
By-Laws of the club in which case said articles to the Constitution or By-Laws
shall govern.
Article
XI - Membership Expulsion
1.
A member may be expelled from
the club upon proper showing of cause. Proceedings
for membership expulsion shall not begin until written notification of the
grounds for the membership
cancellations is provided to the affected member and filed with the executive
committee.
2.
The expulsion notification will
be acted upon at the next regular meeting of the club subsequent to filing of
the expulsion notice.
3.
A vote of two-thirds of the
members present at the regular meeting shall be required to expel the member.
Voting shall be by secret ballot.
Article
XII - Membership Dues and Fees
1.
Annual dues for membership in
the club shall be set forth by the board yearly.
2.
Annual dues shall be payable by
January 1st of each year. Dues not
paid by January 31st shall result in forfeiture of all membership rights and
privileges.
3.
Annual dues for any individual
under the age of 18, here after referred to as a Junior Member shall be one-half
of the regular membership dues.
4.
After September 1st of the club
fiscal year, the dues for new members shall be one-half the annual dues.
5.
New memberships received after
the annual awards banquet shall be applied to the following club fiscal year.
(this includes membership renewals)
6.
The Executive Committee shall
not be required to pay annual dues during their term in office, but must pay the
yearly fee for the automated handicapping system.
Article
XIII - Elections
1.
Nominations of officers shall be
opened at the regular meeting in September and closed at the regular meeting in
October of each Election Year.
2.
Ballots shall be available for
each active member October thru December and shall be counted by an appointed
ballot committee.
3.
The Elected Officers shall be
installed during the January Executive Meeting.
Article
XIV - Expenditures
1)
No expenditures, for one purpose, of more than seventy-five percent (75%)
of the total current amount in the club
treasury shall be voted at any meeting of the club unless the motion for
the expenditure shall have been laid over for
at least one regular meeting.
Article
XV – Men’s Club Executive Committee Compensation
1)
A compensation pool for the Executive Committee shall be created.
This pool will be allocated each year and based
on the previous year’s membership.
The amount to be put into this pool shall be $5.00 per member.
The pool shall
be allocated as follows.
a) President
35%
b) Secretary Treasurer
30%
c) Tournament Chairman
10%
d) Handicap Chairman
05%
e) Remainder of Board
20%
Article
XVI - Adoption of By-Laws
These By-Laws are hereby adopted as the
By-Laws of the Maplewood Golf Club.
Brian Espe
Brian Espe, President
Date of Membership Acceptance